Archiving Systems

Flexibility and expandability are second to none with Digital Warehouse’s archive solution. Archive management is simplified with this total web-based solution with a full list of in-demand features that are simple to use and easy-to-implement.

Most important to most archivists is that Digital Warehouse has been designed to match in-place archive environments, not the other way around. This includes size and shape of the shelving and current storage positions. Once installed, you take control with user- defined tailoring of data entry templates, fields, menus, and more. Customization is a snap and with the high quality of reports, meeting your needs, employee satisfaction and productivity increases

Up and Running Right Out-of-the-Box

Digital Warehouse is a breeze to implement. Right out-of-the-box you will be able to:

	Generate standard and ad hoc reports: (e.g. accession reports)
	Generate standard and customer defined acquisition documents: e.g. deeds of gift, acknowledgement letters
	Accurate audit trails for all, including deleted data
	Link descriptive records to digital objects (e.g. image files, web documents or electronic records) maintained elsewhere
	Manage your processes with confidence
	Enable and track web-based access for patron searching, requests and retrievals
	Save Searches
	Interconnect with other applications to share data

Automate Your Archive Management Functions

With Digital Warehouse you can add greater flexibility to records management because you will now have a way to keep track of all the information you need, including:

	Researcher registration
	Box contents listing
	Access and privacy requests, reviews and agreements
	Preservation/conservation information
	Appraisal/acquisition reports linked to accession records
	Monetary appraisal reports/forms.
	Disposal authorities
	Meta-data about digital objects (e.g. image files, electronic records
	Donor contacts and relationship information (includes pre-donation documentation) linked to accession records
	Plus many more

All this Plus a Highly Secure System

All users are configured with secure log-ins that segment access and permissions/functions by user clearance. Access levels can be further customized to meet unique needs. (i.e. Administrator, Warehouse Attendant, Manager, Clerk etc.)

Storage Flexibility

Archive records can be stored according to different configurations. For example, similar records can be clustered with random placement (to avoid the risk of grouping them together) or closest to the archivist desk for easy access to regularly needed archives and other files. The system is changing to meet current and future processes.

Powerful Searches

Not much can hide from the powerful search engine included with Digital Warehouse. Not only is it quick it is also highly flexible allowing searches with a wide range of combination parameters, both native and custom created. Saved searches give you immediate information.

A Tracking Superstar

Digital Warehouse is a all-star tracker that fits in well with different preservation/conservation time frame's providing life cycle tracking and history to monitor when archives leave and return to the warehouse. This ensures archives are never lost and always stored properly. Even better, customized archive schedules can be set up or imported into Digital Warehouse to reduce errors in choosing preservation/conservation dates for archives. Administrative information (e.g. name of responsible archivist) is easy to capture for accessions, and/or fonds/collections.